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Exhibitors Apply Here!

Step 1 of 4

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  • Step 1 of 4: Exhibit, Presentation, or Performance Details

    *Indicates a required field.
  • Applications submitted by minors will not be accepted.
  • Makers operating a commercial exhibit are required to submit their sales tax permit number on this Call for Makers application. Assessing, reporting, and remitting sales tax to the Oklahoma Tax Commission is the responsibility of the Maker. If a Commercial exhibitor does not have an OK sales tax permit number enter "NONE" in the appropriate field.
  • We invite Startup Companies to contact us regarding sponsorship opportunities.
  • We invite Companies to contact us regarding sponsorship opportunities.
  • If you are an active member of Fab Lab Tulsa please enter your member number from the back of your member card in the space below. Fab Lab Tulsa members will receive an exhibit and facility fee discount.
  • All Commercial Makers will supply their Oklahoma Sales Tax Permit number in the field below. Enter "NONE" if you do not have an OK Sales Tax Permit number.
  • Select from the options below.
  • Describe the number of times you are offering to do your workshop or demo at Maker Faire. If one time, how long is it? If more than once, do you expect to share the space with other workshops / demos or would you like to have sessions all-day in your own area? Please describe.
  • For the Maker Faire team, explain what your project/presentation is and describe what you will actually be bringing to Maker Faire. This information will not be made public. Be as descriptive as possible.
  • Response limited to 250 characters or less. This information will be made public.
  • File must be at least 500px wide or larger. Select your best photo. This photo will appear publicly with your short description above. Maximum file size < 4MB.
    Accepted file types: jpg, gif, png, jpeg.
  • Please copy and paste the full link below. Example: http://www.mygreatproject.com/.
  • Please copy and paste the full link below. Example: http://www.youtube.com/watch?v=RD_JpGgUFQQ.
  • Any URLs to specific websites or images or videos are helpful.
    • Food Vendors that serve food consumed during the fair or pre-packaged food that is consumed onsite will be charged a facility buy-out fee in addition to their exhibit fee. Buy-out fees are calculated using the linear frontage length of an exhibit booth and are a function of the type of food being distributed.
    • Accepted applicants will be invoiced separately from this form.
    • Food samples must by 2 oz or less.
  • Including food in your exhibit may require a Health Permit and associated fee. Details will be emailed to you after acceptance. Prohibited food items to sell or sample include: popcorn, all non-alcoholic beverages, and all alcoholic beverages. All food sampling is required to follow all Tulsa County Health Department requirements.

  • Exhibit & Facility Fees

    All Maker Faire Tulsa exhibitors will be assessed an exhibit and facility fee based on their exhibit type and the size of their exhibit space from the schedule below. All exhibitors will receive the following items and services automatically as part of their exhibit fee: 1) Access to Electricity (110V only), 2) Wifi, 3) 96" x 30" Folding Table (qty 1), 4) Upholstered Folding Chairs (qty 2).
    • Please select an space size from the fields below. Exhibit and facility fees will apply to all exhibitors. Active Fab Lab Tulsa members will receive an additional discount on exhibit and facility fees. Member numbers must be provided in this Call for Makers form for discount.
    • Exhibit space fees: (10'x10' / 10'x20' / 20'x20')
    • Maker ($50 / $100 / $200)*
    • Commercial Maker ($100 / $200 / $400) (Includes Companies & Start Ups)*
    • FLT Member Maker ($40 / $80 / $160)*
    • FLT Member Comm Maker ($90 / $180 / $360) (Includes Companies & Start Ups)*
    • *Accepted applicants will be invoiced separately from this form
  • Dimension to the nearest foot.
    Please enter a number from 0 to 999.
  • Dimension to the nearest foot
  • Special requests are not guaranteed with application acceptance. You will receive confirmation in advance of the fair.
  • Maker Faire Tulsa will waive exhibit and facility fees under limited circumstances for individuals or organizations that cannot afford them. If you or your organization wish to exhibit but are unable to furnish the exhibit and facility fee, use the space below to describe why the fee should be waived. Commercial makers (including companies and startups) are ineligible for exhibit and facility fee waivers.

  • Furnishings

    Exhibitors will be supplied with one 96" x 30" folding table and two upholstered folding chairs with their exhibit and facility fee. Additional tables and chairs will be available at the fair during morning setup and can be rented for the day for $7/table and $3/chair. Additional furnishing rental fees will be collected at the fair during morning setup and not through this application form. Exhibitors may bring their own furnishing to the fair.
  • If you want to provide ALL of your own furnishings and don't want us to setup your 1 table and 2 chairs ahead of the fair, let us know and we'll leave your exhibit booth empty.
  • Hands-on activities are encouraged at Maker FaireTulsa. If your exhibit is not hands-on, please consider what you could do to engage and interact with visitors.
  • Maker Faire Tulsa only supplies 110V AC power. Exhibitors must furnish their own extension cords. We recommend at least 50' long cords.
  • To ensure you have adequate power onsite, it's essential we know in advance the specific amount you need. To find the total amperage you require, find the amperage listed on the back of each piece of equipment you plan to use onsite. Then, add up the amps and round up to the closest amperage below. - Average amperage for common Maker Faire items: Laptop ~2A, Sewing Machine ~0.6A, Lights ~0.3A-2A, 3D Printer ~10A, Arduino ~0.1A. Please check your equipment, and don’t guess; Thank you in advance.
  • If your exhibit uses radio frequencies, please provide details about your RF use, frequencies, etc.

  • Safety

  • ALL EXHIBITS THAT HAVE KNOWN FIRE HAZARDS MUST FURNISH THEIR OWN FIRE EXTINGUISHER.

  • Waste and Trash Concerns

  • Waste is anything you expect to dispose of during setup, showtime or tear down at Maker Faire.
  • Maker Faire Tulsa provides garbage bins (not garbage dumpsters). All makers are responsible for disposing of their waste into proper disposal bins in a responsible manner. Hazardous waste cannot be disposed of at Maker Faire Tulsa and must leave the exhibit building with the exhibitor. Non-hazardous liquid waste must be disposed of in a Maker Faire Tulsa designated drain.
  • Please include your input list, equipment you’ll be bringing, and additional details or special requests in the box below. If possible, we appreciate you bringing everything you need.
  • Please enter a number from 1 to 99.
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  • Step 2 of 4: Contact & Maker Information

    *Indicates a required field.

  • Primary Contact Information

    The Primary Contact is the logistical contact for the Maker Faire production and editorial team. The Primary Contact should ideally be an exhibitor as well and present during the fair.
  • We will send acceptance notification and all information to this email address. Please type it carefully.
  • Please provide the best contact number for questions we may have during the planning process.

  • Maker, Presenter, or Performer Information

    Name(s), Bio(s), Title, Organization, and Photo will be published on the Maker Faire Tulsa website. All other information will remain private and goes only to the Maker Faire team.

  • Maker 1

  • Accepted file types: jpg, gif, png, jpeg.

  • Maker 2

  • Accepted file types: jpg, gif, png, jpeg.

  • Maker 3

  • Accepted file types: jpg, gif, png, jpeg.

  • Maker 4

  • Accepted file types: jpg, gif, png, jpeg.

  • Maker 5

  • Accepted file types: jpg, gif, png, jpeg.

  • Maker 6

  • Accepted file types: jpg, gif, png, jpeg.

  • Maker 7

  • Accepted file types: jpg, gif, png, jpeg.

  • Group Information

  • Image must be at least 500px wide or larger.
    Accepted file types: jpg, gif, png, jpeg.
  • Example: http://www.groupwebsite.com/
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  • Step 3 of 4: Additional Details

    *Indicates a required field.
  • This category will help visitors to Maker Faire Tulsa's website search for and filter exhibitors by subject.
  • These categories will further help visitors to Maker Faire Tulsa's website search for and filter exhibitors by subject.
  • Please select all options that apply.
  • CityYear 
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  • Step 4 of 4: Review and Submit

    *Indicates a required field.

  • Review your application below.

    To return to your application and edit, click on the [PREVIOUS] button at the bottom of this page. DO NOT hit the back button on your browser.

    Your application is not complete until you click [SUBMIT] below.

  • Your Application

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  • Participation Agreement: Release and Consent

    In consideration of being allowed to participate in activities sponsored by Fab Lab Tulsa, at the event facility (1701 S Sandusky Avenue, Tulsa, Oklahoma 74112) located at Expo Square,I hereby understand and agree to this Waiver and to the terms hereof as follows:

    RELEASE OF LIABILTIY: I acknowledge that the activities sponsored by Fab Lab Tulsa at the facility are activities subject to mishap and even serious injury to participants. I understand and acknowledge that the Fab Lab Tulsa activities have inherent dangers that no amount of care, caution, instruction or expertise can eliminate. As such, I RELEASE AND HOLD HARMLESS Fab Lab Tulsa, its owners, officers, elected officials, agents and employees from any and all liability, claims, demands or causes of action that I may hereafter have for injuries or damages arising out of participation in Fab Lab Tulsa activities, including, but not limited to, losses caused by the negligence of third parties and/or Fab Lab Tulsa. I further agree that I will not sue or make a claim against Fab Lab Tulsa for damages or other losses sustained as a result of any injury sustained from participation in Fab Lab Tulsa activities. I also agree to INDEMNIFY AND HOLD HARMLESS Fab Lab Tulsa, its owners, officers, elected officials, agents and employees from all claims, judgments and costs including attorney's fees, incurred in connection with any action brought as a result of participation in Fab Lab Tulsa activities.

    MEDIA RELEASE: I hereby certify that I freely and voluntarily grant permission to Fab Lab Tulsa and/or its designated representative to use my image and likeness, including photo, video and/or audio, for Fab Lab Tulsa approved promotions and media-related activities. Any photo, video or audio recordings produced as a result of this agreement becomes the sole property of Fab Lab Tulsa and may be used by Fab Lab Tulsa for any purpose, including reproduction and dissemination via various communication channels such as newspapers, sales collateral, website and social media, without compensation. I hereby RELEASE Fab Lab Tulsa from liabilities arising out of what I might deem misrepresentations by virtue of distortion, optical illusions or faulty mechanical reproductions.

    RESEARCH CONSENT: As a participant in Fab Lab Tulsa activities, I may be asked to take part in a research study to measure the impact and outcomes of Fab Lab Tulsa programs. The information from the research study will be used to improve programs at Fab Lab Tulsa for future participants. Participation in the study is voluntary. If I choose to take part, I am free to not answer any question or discontinue participation at any time without penalty or loss of benefits to which I am otherwise entitled. There are neither risks nor benefits associated with participation in the study. The anonymous data from the study will be kept private during collection and data analysis. Only approved researchers will have access to records. Results will be reported only in an aggregation of participant responses and the individual will remain confidential.

  • Date Format: MM slash DD slash YYYY
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