Volunteer Information

Maker Faire Volunteers:


Volunteers MUST


  • Apply online and be approved PRIOR to participating at Maker Faire Tulsa
  • Be over the age of 18
  • Pass a background check
  • Attend the Volunteer Orientation Meeting the week of the fair



Volunteer Schedule 2023


7/10/23 – Volunteer Application Available

8/20/23 – Volunteer Application Deadline

8/21/23 – Volunteers Receive list of available stations to fill, choose own slot

8/xx/23 – Volunteer Orientation Meeting

8/25/23 – 10am-5pm Friday Setup

8/26/23 – 7am – 10am Pre-Fair Setup

8/26/23 – 10am – 5pm Public Fair Hours, day split into 2 shifts

8/26/23 – 5pm – 7pm Post-Fair Tear Down


Volunteer Station Descriptions


Friday Setup (not public facing, HARD LABOR DAY)(10 am – 5 pm)

  • Mark floor zones for exhibitor booths and activity zone
  • Disperse tables and chairs to booth areas
  • Assemble Nerdy Derby track
  • Deploy Mobile Lab
  • Set up FLT shop
  • Set up signage
  • Apply flags to stanchions (indoor and out)


Pre-Fair Setup (7-10 am)

  • Use carts to bring exhibitors into the fair area
  • Disperse tables and chairs to exhibitors as requested
  • Direct traffic


Public Fair Hours (10 am – 5 pm, split into 2 shifts)

  • Supervise / Crowd Control of Activity Zone areas, multiple persons per area (Nerdy Derby, Learn to Solder, Sphero Experience)
  • Have fair attendees sign waivers for Activity Zone


Post Fair Tear-Down

  • Use carts to help exhibitors leave the fair area
  • Disassemble Nerdy Derby Track
  • Direct Traffic
  • Take down signage
  • Remove flags from stanchions



Volunteer Contact:

Rebecca Williams



T-TH 11 am-7 pm, F-SA 11 am-5 pm