Volunteer Information

Maker Faire Volunteers:


Volunteers MUST


  • Apply online and be approved PRIOR to participating at Maker Faire Tulsa: https://tulsa.makerfaire.com/volunteer/
  • Be over the age of 18
  • Pass a background check
  • OPTIONAL: Attend the Volunteer Training Day (learn the activity zone activities)



Volunteer Schedule 2023


7/10/23 – Volunteer Application Available

8/15/23 – Volunteer Application Deadline

8/16/23 – Volunteers Receive list of available stations to fill, choose own slot

8/19/23 – Volunteer Training Day @ Fab Lab Tulsa : TIME TBD

8/25/23 – 10am-5pm Friday Setup

8/26/23 – 7am – 10am Pre-Fair Setup

8/26/23 – 10am – 5pm Public Fair Hours, day split into 2 shifts (10-1 and 1-5)

8/26/23 – 5pm – 7pm Post-Fair Tear Down


Volunteer Station Descriptions


Training Day: To be held at FLT on 8/19/2023.  We will be training volunteers on how to use the Sphero Robots, How to Solder, and How to work the Nerdy Derby area.  We will also be assembling the axles for the Nerdy Derby on this day, instead of during the Faire.


Friday Setup (not public facing, HARD LABOR DAY)(10 am – 5 pm)

  • Mark floor zones for exhibitor booths and activity zone
  • Disperse tables and chairs to booth areas
  • Assemble Nerdy Derby track
  • Set up water table and benches in Scout Zone
  • Deploy Mobile Lab
  • Set up FLT shop
  • Set up signage
  • Apply flags to stanchions (indoor and out)


Pre-Fair Setup (7-10 am)

  • Use carts to bring exhibitors into the fair area
  • Disperse tables and chairs to exhibitors as requested
  • Direct traffic


Public Fair Hours (10 am – 5 pm, split into 2 shifts, 10-1 and 1-5)

  • Supervise / Crowd Control / Helping Patrons of Activity Zone areas, multiple persons needed per area (Nerdy Derby, Learn to Solder, Sphero Experience)(No previous experience required)
  • Have fair attendees sign waivers for Activity Zone, stamp hands of signees
  • Door counter / info booth
  • Shop aide, pressing t-shirts for sale to patrons (multiple needed)


Post Fair Tear-Down

  • Use carts to help exhibitors leave the fair area
  • Disassemble Nerdy Derby Track
  • Drain water table for boats
  • Direct Traffic
  • Take down signage
  • Remove flags from stanchions
  • Pack up FLT supplies on FLT trailer
  • Unload FLT trailer at storage unit



Volunteer Contact:

Rebecca Williams



T-TH 11 am-7 pm, F-SA 11 am-5 pm